The AI front desk, live 24/7

Every guest.
Every channel.
Answered.

Hearth replies the second a guest writes or calls — texts, WhatsApp, phone, email, OTA messages — with the reservation already in hand. And when it doesn't know, it finds a human who does.

Runs on your PMS data · Nothing for guests to download

3 secfirst reply
Hearth · Pacific InnAnswering now
Hi! Any chance of a late checkout tomorrow? Our flight isn't till 8pm
Checking room 214 · tomorrow's arrivals
You're all set, Margaret — late checkout at 2 PM, no charge. I've let housekeeping know. Anything else before your last beach day? 🌊
amazing, thank you!!
The AI already answered…
Preparing your arrival

Check in before you get here — takes about a minute.

Government IDVerified ✓
Arrival time4:30 PM
Door code4821
You're checked in
$4,120upsells this month

Answering guests around the clock at California's independent hotels

One guest problem, start to finish

Watch what happens when the AI doesn't know the answer.

Most AI stops at "I'll pass that along." Hearth picks up the phone.

11:42 PM

A guest has a real problem, late.

Room 203 has no hot water. There's nobody at the desk — there doesn't need to be.

11:42 PM · +3 SECONDS

Hearth answers instantly — and honestly.

It acknowledges the problem and says what it's actually doing: getting a person. No stalling, no made-up answers.

11:43 PM

It climbs the escalation ladder.

Texts the on-call first. No reply within the SLA? It calls — and keeps calling on a cadence until a human picks up. Like PagerDuty, for guests.

The AI briefs the manager with the room, the guest and the history — and answers their questions.

11:47 PM

A human answers. The AI relays it — in the hotel's voice.

The manager's shorthand becomes a warm, guest-ready reply. Facts kept exactly; tone made hospitable.

11:48 PM · 6 MINUTES TOTAL

Resolved. Logged. Task closed.

The guest got the truth in six minutes at midnight. Every step is on the timeline, and the task board shows who answered and when.

If nobody had answered, the task stays open at top priority — nothing falls through.

MG
Maria GonzalezRoom 203 · in-house · SMS
Live

11:42 PM

There's no hot water in our room and we have an early start tomorrow 😤
I'm so sorry, Maria — that's not the night we want for you. I'm getting a member of our team on this right now and I'll text you the moment I know more.
Escalated to the team
Calling the night managerRings again every 2 min until answered
Answered by the team · 0:41 call
Thank you for your patience, Maria. Our team is on it — the building's boiler is being reset and hot water will be back by 12:30 AM. We've also left extra amenities at your door for the trouble.

11:48 PM

Wow, that was fast. Thank you ❤️
Task completed · answered by staff
Guest messaging

One inbox. Every channel. Hearth answers first.

SMS, WhatsApp, phone calls, email, Booking.com, Expedia, webchat — one thread per guest, with the reservation beside it. Hearth resolves the routine ones before your team even looks up.

  • Knows the guest, the room, the stay and the history on every reply
  • Staff can jump in any time — the AI hands back gracefully when the guest replies
  • Internal comments and one-click tasks on any message
Learn about Guest Messaging
hearth.symphia.ai/inbox
MG
Maria GonzalezMaria: Thank you ❤️
JW
James WhitfieldAI: Your door code is 4821…
EH
Evelyn HarrisAI: Breakfast is 7–10 AM…
+1
+1 (415) 555-0134Voice · 2m 12s call
SP
Sofia PetrovSofia: gracias!!
SMSIn-house · Rm 203VIP
Is the pool open tonight?
It is! Open until 9 PM, and towels are out on the deck. Room 203 is a two-minute walk — out the lobby, left past the fire pit. 🔥
perfect. and can we get 2 more pillows?
Of course — housekeeping's bringing two pillows to 203 within 15 minutes.
Order sent to housekeeping
AI voice

Hearth picks up every call. In half a ring.

The same intelligence that answers your messages runs your phone line — day, night, and while your team is checking someone in. It holds a real conversation, checks real availability, and books real rooms.

  • Answers questions, takes bookings, texts payment and booking links mid-call
  • Warm transfer to the front desk — with a whispered briefing before the bridge
  • Every call transcribed, recorded and on the guest's timeline
Explore AI Voice
Incoming call · +1 (831) 555-0188
DT
Daniel TorresHearth on the line
0:49
CallerHi — do you have anything for two adults this Friday and Saturday?
HearthWe do! For Friday and Saturday I have an Ocean View King at $219 a night, or a Double Queen at $189. Both include breakfast. Want me to text you a booking link with those dates filled in?
CallerThe king sounds great, yes please.
RoomOcean View King
DatesAug 1 – Aug 3
Sent to callerBooking link · SMS ✓
OutcomeBooked
Escalation ladders

When it doesn't know, it finds someone who does.

Every other AI stops at "I'll pass that along." Hearth runs a PagerDuty-style ladder: text the on-call, wait the SLA, then call — and keep calling — until a human answers. Then it relays the answer back to the guest in your hotel's voice.

  • Per-rung SLAs, redial cadence, and a minimum number of call attempts
  • The calling agent briefs staff with full guest context — and answers their questions
  • Every escalation is a task: auto-completed when answered, urgent when not
See the ladder in action
Automation · Escalations
1
Front desk on-call TextWait 5 min for an answer
No answer in 5 min → escalate
2
Night manager CallRedial every 2 min · at least 3 attempts
No answer in 10 min → escalate
3
General manager CallThe end of the line — flagged urgent if unanswered
Answered on rung 2 · relayed to the guest in 6 minutes
Journeys

The right message, at the right moment of the stay.

From booking confirmation to the review ask, Hearth runs the whole arc on autopilot — anchored to each guest's real dates, in their language, on their channel.

  • Touchpoints anchored to arrival, first key use, in-house days and departure
  • Event triggers: mini-app submitted, keycode used, reservation changed
  • Per-language variants, quiet hours, and skip-if-engaged
Explore Journeys
Automation · Journey
Booking confirmedInstantly
Welcome! We're delighted you're coming. Here's everything for your stay…
3 days before arrival9:00 AM guest time
Check in before you arrive — it takes a minute. 🔑
Arrival dayAfter first key use
Welcome, Maria! Wi-Fi is PacificInn-Guest. Need anything, just reply here.
Mid-stayDay 2 · 10:00 AM
How's everything so far? (1–5) — a 5 goes straight to Google.
Day after checkout11:00 AM
Thank you for staying with us. We'd love to have you back — 10% off direct bookings. ✨
Mini apps

One text. A whole little app.

Hearth tucks a small, beautiful web app into the chat — check-in, guidebook, menu, upsells. Guests tap once. No download, no login, no app store.

Pacific Inn
Pre-registration

Just the essentials before you check in — about a minute, then skip the desk.

Government ID Verified ✓Driver's license · United States
Guest details Done ✓2 adults · arriving 4:30 PM
Door codeStarts working at 3 PM on arrival day
Complete check-in
Pacific Inn
Your stay, in one place

Everything you'll ask us anyway — one tap away.

Wi-FiPacificInn-Guest · seasidebay
Breakfast7–10 AM · The Bayview Room
Pool & fire pitsOpen until 9 PM · towels on deck
ParkingFree self-parking · code 4821
Ask us anything
Pacific Inn
Make it a better stay

Added to your stay in one tap — pay by link, settled instantly.

Early check-in · from 12 PM$25
Late checkout · until 2 PM$30
Ocean-view upgrade$45/night
Bottle of local pinot, chilled$38
Add to my stay
Marketing & audiences

Your conversations quietly build your next campaign.

When a guest asks about the spa, that's segmentation data. Hearth turns what guests actually say into audience signals — then lets you campaign to "everyone who asked about late checkout," with booking attribution built in.

  • Audience signals straight from conversations: spa, dining, upgrades, celebrations
  • Email and SMS campaigns with open, click and revenue attribution
  • Reviews routed by rating — 5★ to Google, anything less to service recovery
Explore the Marketing Suite
Marketing · Audiences
Asked about the spa47 guests · from conversation signals · past stays
Wanted late checkout112 guests · opted-in only
Celebrating something 🎉23 guests · anniversaries, birthdays, honeymoons
"Spa weekend" campaign · 47 sent · 9 booked · $2,340 attributed
Review routing★★★★★ → Google & Tripadvisor · ★★★☆☆ or below → a human, immediately
What changes in month one

The front desk stops being a bottleneck.

0%of guest messages resolved without a human
0 secmedian first reply, any hour of the night
0%of calls answered — no more voicemail during the check-in rush
24/7escalation ladders make sure a human is always reachable
Plays well with your stack

Plugged into the systems you already run.

Hearth syncs reservations and guest profiles from your PMS continuously — every message lands with the stay beside it, and audiences stay current on their own.

Mews PMS SMS WhatsApp Voice & telephony Email Booking.com Expedia Webchat

Underneath it all: the Symphia engine.

Hearth's chat and voice intelligence runs on Symphia — the agentic-AI platform built for real conversations with real stakes. Grounded in your knowledge, connected to your systems, always in your brand's voice.

Hearth × Symphia

Light the Hearth.

Book a demo and watch it answer your actual guests' actual questions — on your property's data, the same day.

We'll reach out within one business day.
No spam, no obligation.
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